Understanding Relationships
Overview
Relationships connect profiles to each other to represent real-world connections between people — parents and children, partners, guardians, siblings and friends. They help staff understand households at a glance, find the right contact for a student or junior player, and see who is connected to whom.
Relationship types
When you add a relationship you choose one of these types:
| Type | Use it for |
|---|---|
| Parents | The person's parents (up to two at a time) |
| Children | The person's children |
| Guardians | People with legal or day-to-day responsibility for the person who aren't their parents |
| Wards | People the person is guardian of |
| Spouse | A husband or wife (one at a time) |
| Partner | A partner (one at a time) |
| Grandparents / Grandchildren | Grandparents and grandchildren |
| Siblings | Brothers and sisters |
| Aunts / Uncles | Aunts and uncles (chosen from female and male profiles respectively) |
| Nieces / Nephews | Nieces and nephews (chosen from female and male profiles respectively) |
| Cousins | Cousins |
| Friends | Friends and other personal connections |
The list of types is built in and can't be extended. For connections such as "employer" or "emergency contact", use a custom profile field that references another profile instead. See Custom Fields.
Adding a relationship
- Open the person's profile and go to the Relationships tab.
- Click Add Relationship.
- Choose the relationship type — for example Parents to add this person's parents.
- Search for and select the other person or people.
- For family types, you're asked Create inferred relationships?
- Yes, create inferred relationships — Qik also adds the relationships that follow. For example, adding a parent to one child also links that parent to the child's siblings.
- No, just this one — only the relationship you chose is added.
The relationship appears straight away on both profiles. Guardian, ward and friend relationships aren't inferred.
How relationships work
Both sides are linked
A relationship connects two profiles, so it shows from either side. If you add Jane Smith as John Smith's spouse, John appears as Jane's spouse too. Directional types show the matching opposite: adding someone as a parent shows them as the child on the other profile.
Several at once
A person can have any number of relationships. Someone might be a partner to one profile, a parent to two others and a sibling to another, all at the same time.
Viewing relationships
The Relationships tab shows a family tree: grandparents, parents, the person with their spouse or partner and siblings, then children and grandchildren, with aunts, uncles and cousins alongside. Click a person to open their profile.
You can also manage relationships on the Family and Relationships tab when editing a profile.
Removing a relationship
On the Relationships tab, open the menu on the person and choose Remove relationship. This removes the connection from both profiles. It doesn't delete either profile.
Relationships from forms
Forms can create relationships automatically. When a form's Person field is used for someone else — for example a parent registering a child for a holiday sports clinic — the field can be set up to link the people entered to each other with a chosen relationship.
Use cases
- Families and households — link parents and children so staff can see a household together.
- Guardians and contacts — know who to call about a student or junior player.
- Communications — understand which profiles belong together when contacting families.
- Events — see which members of a family are attending.
Permissions
To add or remove relationships you need permission to edit the profiles involved. People only see relationships with profiles they're allowed to view.