Events Overview
What are events?
Events in Qik are anything that happens at a set time — meetings, classes, training sessions, matches, workshops, conferences or any other scheduled activity your organisation runs. The Events area brings together the tools for scheduling events, tracking attendance, rostering people, issuing tickets and booking rooms.
The Events dashboard
Open Events from the sidebar. Depending on your organisation's features and your permissions, you'll see:
- Event types — each kind of event (for example "Training Sessions" or "Matches") with quick buttons to open its list, its Calendar, its Facilities view, and a planning view (Roster, Runsheets or Planner, depending on what's enabled), plus a + button to create a new event of that type.
- Smart lists — your saved event lists, each with the same quick buttons.
- Upcoming Events and Past Events — the events coming up and those that have finished.
- Checkins — attendance records (when check-in is enabled). See Check-ins and Attendance.
- Tickets — ticketed guests (when ticketing is enabled). See Event Tickets.
- Event Repeaters — series of events that repeat automatically. See Recurring Events.
- Runsheets and Runsheet Templates — running orders for your events. See Run Sheets.
- Venues and Facilities — the places events happen and the rooms and areas within them. See Venues, Facilities and Room Booking.
Event types
Qik provides a standard event type, and your organisation can create additional event types, each with its own custom fields. For example, a "Workshop" type might have a "Materials Required" field while a "Match" type has "Opponent" and "Home or Away". All event types appear on the Events dashboard.
Creating an event
- Go to Events.
- Click the + button next to the event type you want to create.
- Fill in the title, start and end date and time, and any custom fields.
- Save the event.
Events don't have a location field of their own. To say where an event takes place, add the facilities (rooms or areas) it uses; each facility belongs to a venue. This also lets Qik warn you about room clashes.
Calendar view
The calendar shows events on a Month or Week grid. Move backwards and forwards through time, and click an event to open it. Every event type and event smart list has a Calendar button on the Events dashboard.
To show your events in another calendar app, see Calendar Feeds.
List view
The list view shows events in a table. Use it to:
- Search across many events.
- Filter by date range or any field, and save the result as a smart list.
- Sort and choose columns.
- Select events for bulk actions such as bulk editing or exporting.
What an event holds
- Title, start and end date and time.
- Status — active or inactive.
- Facilities — the rooms or areas it uses.
- Custom fields defined for the event type.
- Attendance — check-in records, when check-in is enabled.
- Roster — people assigned to roles, when rostering is enabled. See Rosters and Assignments.
Repeating events
Events don't have a recurrence setting of their own. To repeat an event, open it and choose Repeat this event from its actions. You can either make a fixed number of copies (for example an 8-week course) or create an Event Repeater that repeats every so many days, weeks or months and keeps the next few events in the calendar, adding a new one as each finishes. Each repeated event is a separate event with its own attendance and roster. See Recurring Events.