Overview
Qik includes a built-in file management system for uploading, organising, and sharing files and media. Files can be standalone content items or attached to other records like profiles, events, or articles.
Uploading Files
Direct Upload
Navigate to the Files section in your dashboard and click Upload or Create to add new files. You can upload:
- Images (JPEG, PNG, GIF, SVG, WebP)
- Documents (PDF, Word, Excel, PowerPoint)
- Audio and video files
- Any other file type your system supports
Upload as Attachment
When editing content (profiles, events, articles, etc.), you can attach files directly. These attached files are linked to the parent content item and can be viewed from it.
File Properties
Each file record stores the following information automatically:
- Title — A descriptive name for the file (editable)
- File Name — The original filename from when it was uploaded
- File Path — The storage location of the file
- Mime Type — The file's content type (e.g. image/jpeg, application/pdf)
- File Size — The size of the file in bytes
- File Extension — The file type extension (e.g. jpg, pdf, docx)
- Processing Status — Whether the file is still being processed after upload
Body / Description
Each file can have an optional rich text body/description. Use this to add context, captions, alt text, or notes about the file.
Attachments
Files can be marked as attachments, meaning they belong to another piece of content rather than being standalone items. When a file is an attachment:
- The Attached To field shows which content item owns the file
- The file is accessible from the parent item's detail page
- Deleting the attachment removes it from the parent, but you can choose whether to also delete the file record
Using Files in Content
Rich Text Editor
When editing any rich text field (articles, descriptions, email content), you can insert images and file links from your media library.
File Fields
Forms and content types can include file upload fields that let users attach files directly when creating or editing content.
Profile Photos
Profiles use the file system for avatar/profile photos. Upload an image to a profile and it becomes their display photo across the platform.
Organising Files
- Use tags to categorise files by topic, project, or type
- Use scopes to control which groups or departments can see which files
- Use search to find files by title, filename, or tags
- Use Smart Lists to create saved views of files matching specific criteria
File Security
File access is controlled by the same permission system as all other content:
- Files inherit scope-based visibility
- Set files to public to make them accessible without authentication (useful for images on public pages)
- Set files to secure to require authentication to view or download them
Tips
- Give files descriptive titles rather than leaving the auto-generated filename — this makes them much easier to find later
- Use file attachments to keep related files connected to their parent records
- For images used on public interfaces, ensure the file security is set to public
- Large files are processed in the background — you can continue working while they upload